Compliance Review | TAXNXT

We verify your financial and legal obligations proactively, catching issues early to reduce penalty and audit risk. Our Compliance Review covers invoice content, VAT rate accuracy, JPK consistency, split payment, white-list IBAN, GDPR/RODO, and AML—with documented evidence and clear remediation steps.

Why TAXNXT?

Risk-based approach: Prioritizes the most penalty-prone areas (VAT/JPK, ZUS-linked PIT notices, contract-to-invoice alignment).
Evidence-driven: Every finding includes screenshots, report excerpts, or legal references.
Fast remediation: Finding → impact analysis → fix steps → owners → due dates.
Sector experience: E-commerce, software/SaaS, retail, logistics, professional services.

Scope

Tax & Accounting Compliance

Invoice content: Mandatory fields, counterparty data accuracy, VAT rate checks.
JPK consistency: Books ↔ JPK_V7 matching, technical errors, and period cut-off.
Split payment & white-list IBAN: Proper payment method; supplier account verification.
EU transactions: VAT-UE filings, OSS/IOSS suitability.
Bank reconciliation: Root-cause analysis of ledger ↔ statement differences.

Employment & Payroll Segments

ZUS declaration flow: RCA/RZA/DRA checks; payroll ↔ PIT reporting alignment.
Contract formats: Umowa o pracę, zlecenie, o dzieło; salary/benefit compliance.

GDPR/RODO & AML

Data processing inventory: Purpose, legal basis, retention periods.
DPA/NDA: Processor agreements with vendors and partners.
AML procedures: KYC, suspicious activity reporting, authorization matrix.

Internal Policies & Processes

Accounting policies: Accruals, FX policy, revenue recognition.
Whistleblowing: Channel, confidentiality, response timelines.
Approval workflows: Invoices, payments, contracts.

How It Works

Kick-off & Targeting
Define risk areas, timeline, expectations, and deliverable formats.
Data Collection & Sampling
Pull invoices, bank statements, JPK files, contracts, payroll, and policy docs.
Testing & Analysis
Run checklist-based technical/operational tests; produce evidence-backed findings.
Findings Report
For each item: description, risk level (Low/Medium/High), legal reference, impact, and remediation steps.
Remediation & Follow-up
Assign owners and deadlines; perform re-tests to confirm fixes.

Deliverables

Compliance Report (PDF/Excel): Findings, risk ratings, evidence snapshots.
Action Plan: Step-by-step fixes, owners, due dates.
Checklists: VAT/JPK, split payment, white-list IBAN, GDPR/RODO, AML.
Executive One-Pager: Top 5 actions to implement in the first 30 days.
Archive Pack: List of all data and documents reviewed.

Example Scenarios

E-commerce (High Invoice Volume):
Mixed VAT rates across marketplace and web sales. We flag misrates, prepare a JPK correction plan, and quantify refund/additional tax impact.
SaaS (EU Services):
Missing VAT-UE filings. We repair transaction classification and repository settings, then submit e-filings for omitted periods.
Retail Chain (Payments):
Gaps in split payment usage. We add control points to the accounting → payment flow and automate white-list IBAN checks.
Scaling Start-up (GDPR/RODO):
Outdated processing inventory. We update DPAs, retention schedules, and access controls.

Onboarding Checklist

JPK_V7 files and monthly close reports
Invoice sets (sales/purchase), bank statements
Contracts (customer/supplier), DPA/NDA
ZUS and payroll outputs (with PIT notices where relevant)
Accounting policies, approval flows, data inventory
Prior audit/inspection correspondence and corrections

Helpful Official Resources

podatki.gov.pl – JPK_V7, VAT/CIT/PIT guidance and updates
biznes.gov.pl – Official process guides
puesc.gov.pl – Intrastat & customs
zus.pl – ZUS declarations and payroll references
uodo.gov.pl – GDPR/RODO guidance and case summaries

Get in Touch

Manage penalty and audit risks proactively.
Let’s build a practical, fast-to-implement Compliance Review plan for your company. Contact TAXNXT today.